Students’ passports must be valid at least 60 days beyond the requested ending date of residence permit (i.e. if a student wants to have a residence permit that expires on June 30th, their passport must be valid until August 29th).

ICO attends to the legal obligations of each international student in collaboration with respective program and administrative offices from the moment of acceptance and official enrollment. Our website contains all the useful information needed for a proper application process for all our students. You can also review the official website of the Immigration Authority for further information about residence permit procedures.

Permit applications with missing documents are not accepted. Please make sure that you double-check your documents with the list of required documents. All photocopies should be taken separately to A4 size papers. Having a missing document will cause you to wait until next month’s document submission day. If your visa or permission to stay without a visa period expires, this delay may result in a fine that you will need to pay. So, this is very important to make sure your documents are complete.
Important Information
  1. An application can only be made after entering Turkey and registering at the university. It is not possible to make it outside the country.
  2. In order to make an appointment, you need to enter Turkey with your original passport. No other entry document is acceptable for residence permit applications.
  3. All applications are online and each student must complete the online appointment form within their visa or permission to stay without a visa period when he/she is instructed to do so by our office.
  4. If you attempt to apply after the visa expiration date, this will not be possible and you will be asked to leave Turkey and re-enter with a new visa or passport entry stamp.
  5. Applicants can not depart from Turkey until their applications are evaluated. Otherwise, their applications will be automatically canceled.
  6. While filling out the application form you may encounter system failures or other technical difficulties. You should wait and try again. If nothing works, visit the designated location that can be found in the e-mail Residence Permit Help Desk only at a designated time on a designated date with your mentor. If we do not receive your application documents in time we will contact you after the orientation week and this will delay your application, therefore please try your best to complete the application during orientation week on your own.
  7. It is necessary to upload your biometric headshot in ICAO standards taken within the last six months to the form. Please have your headshot photograph in the JPEG version available on your computer.
  8. If you are an exchange student, you should select “SHORT TERM/ touristic” as the application type instead of “STUDENT”. Please do not pay the card fee online. You must first obtain a tax ID number and then follow our below instructions. You will complete this step with your mentors. If you are below 18, you are not authorized to pay the card fee for yourself. Therefore, you may ask for a relative or a friend of yours to pay your card fee in your name with your tax ID number. Please note that the payment of the card fee must be in your name with your tax ID number.
  9. If you are an international degree student (BA, MSc, Ph.D.),  select “STUDENT” as the application type. You can pay the residence permit card fee online with your credit card (make sure your card is available for international transactions). If you can not, you must first obtain a tax ID number and then follow our instructions below.  If you are below 18, you are not authorized to pay the card fee for yourself. Therefore, you may ask for a relative or a friend of yours to pay your card fee in your name with your tax ID number. Please note that the payment of the card fee must be in your name with your tax ID number.
  10. While filling out the online form, you should choose the KU main campus address (specified in the instructions guides) regardless of your residential address in Turkey. It is essential for your card to be sent to the Registrar’s Office for them to register your ID and to prevent any loss or misplacements upon delivery.
  11. Once your online application is complete, you should print it out, sign the signature field on the 1st page, and submit it along with all your documents to the International Office (ICO) right away without waiting for an appointment date. 
  12. The ICO submits the applications to the Immigration Directorate once a month. Since we work from home because of COVID-19, we set a specific date and time to accept the permit application documents each month. The date and time of the month are announced on our Instagram account, KU Daily, and our WhatsApp group. For those who will submit their application documents to us, we created a special temporary WhatsApp group. Please join the group to have direct, instant communication. Missing the document submission day of the month will mean that you have to wait until the next submission date (next month). Avoid this especially if you have little time left before your visa expires.
Instructions Guide for Exchange Students
Instructions Guide for International Degree Students (BA, MSc, PhD)
Instructions Guide to Cancel Residence Permit Application
Advising & Document Submission/Review Hours
ADVISING & DOCUMENT SUBMISSION/REVIEW HOURS: As we have transitioned to a new way of working during COVID-19, we keep our advising hours (between 3- 5 PM) for online advising during each workweek. If you would like to have a live meeting with us, please make an appointment in advance by sending an email to ico@ku.edu.tr. Each meeting will be limited to 15 minutes.

Document submissions are once a month. The date and time of the month are announced on our website (News & Announcement section), Instagram account, Bi-Weekly News, and our temporary WhatsApp group. Please join the group to have direct, instant communication. Missing the document submission day of the month means you have to wait until the next submission date (next month)

URGENT TRAVELS WHILE WAITING: Please see Traveling While Your SRP Application is in Process web page.

TRACKING YOUR APPLICATION STATUS: Please see Residence Permit Applications’ Follow-up Method web page.

QUESTIONS ABOUT YOUR APPLICATION: If you have an extraordinary situation about your application, if your application is denied, canceled or you are asked to take further action, please dial the official 157 Immigration Hotline.

Full List of Required Documents
1 . A printout copy of the online application form. Do not forget to sign the signature field on the 1st page.

2. A printout copy or a screenshot showing that you filled out the Residence Permit Document Submission Google Form. You must fill out this form before you visit our office for document submission. ICO will not accept the permit application documents of those applicants who can not show that they filled out the form.

3 . Student Enrollment Verification in Turkish. You can request it through the KUSIS system and collect it from the Registrar’s Office (click here to watch how to do it).

Important:

A. You should mention in your request that the enrollment certificate is for your residence permit application and it must include your temporary foreign ID number that starts with 98.

B. If you had a residence permit before as a KU student before, please make sure your foreign ID number that starts with 99 is given on your enrollment certificate.

C. You must collect the original certificate with a hand signature and stamp on it one day after your request from the Registrar’s Office. A copy or printout is not accepted.

4. 4 biometric headshots in ICAO standards taken within the last six months. A biometric self-service photo booth is available on campus (Student Center, lower 1st floor). 

5 . Receipt of 125₺ Card Fee payment. You have 3 options:

A. To Sarıyer Tax Office:

Obtain your tax ID number, visit Sarıyer Tax Office and make the payment for the 9207 reference code. Please make sure you have a stamp on the receipt. If not, please ask for a stamp (in TR.: Makbuza mühür basar mısınız?)

B. To one of the given government banks:

You can pay the fee to either Ziraat BankHalk Bank, or Vakıf Bank with your tax ID number for the 9267 reference code. Please make sure you have a stamp on the receipt. If not, please ask for a stamp (in TR.: Makbuza mühür basar mısınız?)

C. Online if only you are a full-time student:

1. Visit  https://ivd.gib.gov.tr/

2. Press the “Göç İdaresi İkamet Tezkeresi Harç Ödeme” button.

3. Type the Tahakkuk no (Accrue no) into the “Başvuru Numarası” box and then the verification code as seen below the Başvuru Numarası box.

4. Your accrue no is indicated in your application form, 1st page.

5. Please download and print out the receipt once you are done with the payment.

6. If you are paying it with a foreign card, select the “Foreigner Payment” section and proceed. Make sure that your card is open to international transactions.

7. Note that you should pay only the card fee (125₺), not the application fee. If this online option asks you to pay the application fee as well, please log off and refer to the first two options.

6 . Health Insurance Documents

A. If it is your first time in Turkey, it has been less than 3 months since your registration to KU, and you did not have a residence permit card before, you should download, print, fill and submit the Health Insurance Compliance Document (can be found here – sample form can be found here). You must obtain health insurance within 3 months if you submit this document.

B. If you lived in Turkey before, it has been more than 3 months since your registration to KU, or you had a residence permit card before, you should submit the following documents:

If you are not insured by KU: Private health insurance policy which covers the period you are applying for your residency

If you are insured by KU:

1. Originally signed health insurance policy to be obtained from the Human Resources Office (HR.) Request by emailing (catespare@ku.edu.tr)

2. Letter from HR ensuring the extension of the health insurance upon expiration. Request letter by emailing (catespare@ku.edu.tr)

3. Health Insurance Compliance Document filled out by you (can be found here – sample form can be found here.)

If you do not know whether you are insured by KU or not, you may check the Acceptance Letter you received upon enrolment and/ or consult your program advisor.

7 . Address Certificate

A. If it is your first time in Turkey and you did not have a residence permit card before, you should download, print, fill out and submit the Financial Statement-Address Declaration Document (Can be found here – sample form can be found here.)  You must register your address once you receive your residence permit card.

B. If you lived in Turkey before and you had a residence permit card before, you should submit an address registration certificate.

8 . Passport photocopies after arriving in Turkey (ID page, visa page if you got a visa, last entry stamp page for Turkey.) Please make sure that all the photocopies are separately taken to separate A4- size papers.

9. Photocopy of your previous residence permit card (if applicable.) Both sides of the residence permit card copy should be on one A4-size paper.

Additional Documents:

* If you are a transfer student (studied at another Turkish university before) you are also required to submit a Graduation or Deregistration Letter.

* If you completed the online application after your residence permit/visa expired, you are required to submit a Letter of Excuse in Turkish with supporting documents. If you do not have any Turkish-speaking friends, we can help you write the petition. You can find an excuse letter sample in Word format to edit it here.

Additional documents for students below 18
International students below 18 who did not come to Turkey with a study visa must bring their birth certificates and consent letters signed by their parents with official Turkish translations from their country. The consent letter must mention that the parents are aware and have permission that the student will be studying at KU in Turkey, and they will financially support their children. If the parents are divorced, the legal guardian of the child should have a consent letter issued with the court’s ruling.

Please click here to see the Apostille Convention Countries (Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents).

If Your Country is a Party to the Apostille Convention

Before arriving in Turkey, the apostilled consent letter and apostilled birth certificate should be translated at the Turkish consulate/embassy or at a notary. We strongly recommend this process be completed before you come to Turkey. 

If you arrive in Turkey without translating the documents, these apostilled documents must be translated and notarized for the residence permit application. We suggest the 23rd Notary Public since its location and the translation service it provides are convenient.

If Your Country is not a Party to the Apostille Convention

In this case, your documents will not be apostilled. Before arriving in Turkey, the consent letter and birth certificate should be translated and approved at the Turkish consulate/embassy. We strongly recommend this process be completed before you come to Turkey.

If you arrive to Turkey without translating and approving the documents, you should visit the consulate of your country and get your certificates stamped. Then you should visit the Sarıyer District Governor (Kaymakamlık – 5th floor) to have your stamped documents approved. Finally, you must get them translated to Turkish and notarized. We suggest the 23rd Notary Public since its location and the translation service it provides are convenient.

NOTE: Students below 18 are not authorized to pay their residence permit card fees for themselves. Therefore, they should ask for a relative or a friend of theirs to pay their card fees under their name with their tax ID number.