Students’ passports must be valid at least 60 days beyond the requested ending date of residence permit.

(i.e. if a student wants to have a residence permit that expires on June 30th, their passport must be valid until August 29th)

 

ICO attends to the legal obligations of each international student in collaboration with respective program and administrative offices from the moment of acceptance and official enrollment. Our website contains all the useful information needed for a proper application process for all our students.
All student residence permit applications must be submitted to the Migration Directorate at the given appointment date regardless of appointment place.
Please make sure that you double-check your documents with the list of required documents. All photocopies should be taken separately to A4 size papers. If your application file has any missing documents, the authorities will ask you to complete the missing documents. This will cause a delay in the issuance of your permit card.
Important Information
  1. An application can only be made once you are in Türkiye and registered to KU. It is not possible to apply prior to arrival.
  2.  In order to make an appointment, you need to enter Türkiye with your original passport. No other entry document is acceptable for residence permit applications.
  3.  The online residence permit application must be completed as shown in the guides below prior to the visa/visa exemption period.
    • Applying after the visa/visa exemption period will not be possible and you will be asked to leave Türkiye and re-enter with a new visa or passport entry stamp.
  4.  You cannot leave Türkiye before your application is approved. You may check our “Traveling While Your SRP Application is in Process” webpage for detailed information.
  5.  While filling out the application form you may encounter system failures or other technical difficulties. You should change your browser/device and try again.
    • If you are still facing issues, you may call the Migration Directorate Hotline – 157. If you cannot receive an apt response, you may send us a screenshot via email (ico@ku.edu.tr) however keep in mind that we cannot resolve general issues in the Migration Directorate platform, we can only provide guidance.
  6.  It is necessary to upload your biometric headshot in ICAO standards taken within the last six months to the form. Please have your headshot photograph in the JPEG version available on your computer.
  7. If you are an exchange student, you should select “SHORT TERM/ touristic” as the application type instead of “STUDENT”. Please do not pay the card fee online. You must first obtain a tax ID number and then complete the payment as mentioned in the “List of Required Documents” section of this page. You can complete this step with your mentors.
    • If you are below 18, you are not authorized to pay the card fee for yourself. Therefore, you may ask for a relative or a friend of yours to pay your card fee in your name with your tax ID number. Please note that the payment of the card fee must be in your name with your tax ID number.
  8.  If you are an international degree-seeking student (BA, MSc, Ph.D.),  select “STUDENT” as the application type. You can pay the residence permit card fee online with your credit card (make sure your card is available for international transactions). If you can not, you must first obtain a tax ID number and  then complete the payment as mentioned in the “List of Required Documents” section of this page.
    • If you are below 18, you are not authorized to pay the card fee for yourself. Therefore, you may ask for a relative or a friend of yours to pay your card fee in your name with your tax ID number. Please note that the payment of the card fee must be in your name with your tax ID number.
  9.  While filling out the online form, you should choose the KU main campus address (specified in the instructions guides) regardless of your residential address in Türkiye as shown on the guide. It is essential for your card to be sent to the Registrar’s Office for them to register your ID and to prevent any loss or misplacements upon delivery.
  10. When choosing the “Place of Appointment” on the online application, make sure to choose “İstanbul İl Göç İdaresi – Fatih”. If this option is not available, you can select any other Migration Office. Yet, you will be submitting your application file to the İstanbul İl Göç İdaresi in Fatih since you need to provide your fingerprints there. 
  11.  Once your online application is complete, you should print it out, sign the signature field on the 1st page, collect all the required documents, and obtain a folder from the International Community Services Office (ICO) preferably one week before your appointment date assigned by the Migration Directorate. 
  12. You must submit your permit application file to the Migration Directorate in Fatih at the appointment date sent to you via SMS or email a few days after completing your online application.
    • Missing this appointment will result in the rejection of your application.
List of Required Documents
1. 4 biometric headshots – in ICAO standards taken within the last six months (biometric self-service photo booth is available on campus athe Student Center, lower first floor) 

2. Printout of the online application form – signature field on the first page should be signed

3. Passport photocopies after arriving in Türkiye– ID page, visa (if you have), last entry stamp page for Türkiye (all the copies should be on separate A4- size papers)

4. Photocopy of your previous residence permit card – if applicable (both sides of the residence permit card copy should be on one A4-size paper)

5. Student Enrollment Verification in Turkish – should be requested through the KUSIS system and collected from the Registrar’s Office (click here to watch how to do it)

Important:

A.When you are making your request on KUSIS, make sure to write “For residence permit application” in the comment section. Upon receiving it from the Registrar’s Office, make sure that the certificate includes your temporary foreign ID number that starts with 98If you are an exchange student, it should also include the end date of your mobility.

B. If you had a residence permit before as a KU student before, please make sure your foreign ID number that starts with 99 is given on your enrollment certificate.

C. You must collect the original certificate with a hand signature and stamp on it one day after your request from the Registrar’s Office. A copy or printout is not accepted.

D. If the document is missing your ID number, please indicate it immediately to the Registrar’s Office.

6. Address Certificate

A. If it is your first time in Türkiye and you did not have a residence permit card before,you should download, print, fill out and submit the Financial Statement-Address Declaration Document (Can be found here – sample form can be found here.)  You must register your address once you receive your residence permit card.

B. If you lived in Türkiye before and you had a residence permit card before, you should submit an address registration certificate.

7. Health Insurance Documents

A. If it is your first time in Türkiye, it has been less than 3 months since your registration to KU and you did not have a residence permit card before, you should download, print, fill and submit the Health Insurance Compliance Document (can be found here – sample form can be found here). You must obtain health insurance within 3 months if you submit this document.

B. If you lived in Türkiye before/it has been more than 3 months since your registration to KU/you had a residence permit card before, you should submit the following documents:

If you are not insured by KU:

Full-time students: Private health insurance policy which covers the period you are requesting for.

Exchange students: Health insurance policy from your home country which covers the period of  your mobility. You must email the scan of the policy to the ICO one week before bringing your documents to be checked.

(If you came from a European country that has a Social Security agreement with Türkiye, you may simply provide Home Country Social Security.)

If you are insured by KU:

1. Originally signed health insurance policy to be obtained from the Human Resources Office (HR) – request by emailing (catespare@ku.edu.tr)

2. Letter from HR ensuring the extension of the health insurance upon expiration – request by emailing (catespare@ku.edu.tr)

3. Health Insurance Compliance Document filled out by you (can be found here – sample form can be found here.)

If you do not know whether you are insured by KU or not, you may check the Acceptance Letter you received upon enrolment and/or consult your program advisor.

8. Receipt of 160₺ Card Fee payment – you have 2 options:

A. Online:

You can pay at the Interactive Tax Office website as shown on the guide above.

B. To Sarıyer Tax Office:

Obtain your tax ID number, visit Sarıyer Tax Office and make the payment for the 9207 reference code. Please make sure you have a stamp on the receipt. If not, please ask for a stamp (in TR.: Makbuza mühür basar mısınız?)

 

Additional Documents:

* If you are a transfer student (studied at another Turkish university before) you are also required to submit a Graduation or Deregistration Letter.

* If you completed the online application after your residence permit/visa expired, you are required to submit a Letter of Excuse in Turkish with supporting documents. If you do not have any Turkish-speaking friends, we can help you write the petition. You can find an excuse letter sample in Word format to edit it here.

Document Submission

Filing Your Documents and Having Them Checked by ICO

Once you complete your online application and collect required documents, you should pick up a residence permit folder from the ICO before your appointment date.

Upon filing all necessary documents as mentioned under “List of Required Documents”, you can visit ICO from Tuesdays to Thursdays between 2-4 PM to have your folder checked.

 

Essential Points: 

  • Make sure you double-check your documents with the list of required documents. All photocopies should be taken separately to A4 size papers and the order of the list must be followed. 
  • You can pick up a residence permit folder from the ICO, located at the Student Center, -3 Floor, Room B398.

Submitting Your Documents

According to the new mandate by the Migration Directorate, all students applying for residence permit must be present at their appointment date at the Migration Directorateto submit their application files and provide their fingerprints regardless of their appointment office. Therefore, you are required to submit your application file in-person to the authorities rather than the university

A few days after you complete your online application, you will receive an email or SMS (depending on your preference) with your appointment date and time. Make sure to keep checking the communication channel you provide in your online application so you do not miss the information sent to you by the Migration Directorate/ İl Göç İdaresi.

Address of the Migration Directorate: İstanbul İl Göç İdaresi Müdürlüğü, Hırka–i Şerif Mahallesi, Vatan Caddesi No: 64/34091, Fatih/İstanbul

  1. Take the M2 metro line from Hacıososman Metro Station (reachable by bus no 154, dolmuş or shuttle) to the last stop: Yenikapı Metro Station.
  2. Transfer to the M1A or M1B line in the Atatürk Airport direction and exit through the Emniyet-Fatih Metro Station.
  3. You’ll see a police department on your right side.
  4. Pass the police department about 500m, and you will see the building – İstanbul İl Göç İdaresi Müdürlüğü

 

Residence Permit Advising Hours
We have our residence permit advising hours between 2 – 4 PM during workdays. If you would like to have a meeting with us, please make an appointment in advance by from the link below.

Each meeting will be limited to 15 minutes.

If you have a specific topic to consult apart from the residence permit process, you are more than welcome to book an appointment as well.

Book an Appointment
Urgent Travels While Waiting: Please see Traveling While Your SRP Application is in Process webpage.

Tracking Your Application Status: Please see Tracking Your SRP webpage.

Questions About Your Application: If you have an extraordinary situation about your application, if your application is denied, canceled or you are asked to take further action, please email us (ico@ku.edu.tr). If we direct you to contact the Migration Directorate, you can dial the official 157 Foreigners Communication Center.

Additional Documents for Students Below 18
International students below the age of 18 who arrive in Türkiye without a student consular visa must bring two additional documents:

  1. Apostilled birth certificate in Turkish (Doğum Belgesi)
  2. Apostilled consent letter signed by both parents in Turkish (Muvafakatname)
    • The consent letter can be prepared at a Turkish consulate/embassy or a notary public with their ready template. The letter must mention that both parents are aware and give permission to their children to study at KU in Türkiye, apply for a residence permit, do all bureaucratic transactions (legal actions), and they -as parents- will financially support the child for the duration of the study. If the parents are divorced or the student has only one parent, the legal guardian of the child should have a consent letter issued along with the court ruling
    •  If your country is not a party to the Apostille Convention, please have your birth certificate translated and notarized by a Turkish consulate/embassy. See the below instructions.  

For a document to be apostilled, the country should be a party to the Apostille Convention. Therefore, please check if your country is a party to the Apostille Convention or not.

By clicking here, you can see the Apostille Convention Countries. (Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents).

If Your Country is a Party to the Apostille Convention

Before arriving in Türkiye, the apostilled consent letter and apostilled birth certificate should be collected from respective offices and translated to Turkish at the Turkish consulate/embassy or at a local notary public. We strongly recommend this process be completed before you come to Türkiye. 

If you arrive in Türkiye without having them translated, these apostilled documents must be translated and notarized for the residence permit application. We suggest the 23rd Notary Public since its location and the translation service it provides are convenient.

If Your Country is NOT a Party to the Apostille Convention

In this case, your documents will not be apostilled before arriving in Türkiye, the consent letter and birth certificate should be translated and approved at a Turkish consulate/embassy. We strongly recommend this process be completed before you come to Türkiye.

 

If you arrive in Türkiye without having those documents translated and approved at a Turkish mission in your country, you should visit the consulate of your country in Istanbul and get your documents stamped. Then you should visit the Sarıyer District Governor (Kaymakamlık, 5th floor) to have your consulate’s stamp approved. Finally, you must get them translated to Turkish and notarized. We suggest the 23rd Notary Public since its location and the translation service it provides are convenient.

 

 

NOTE: Students below 18 are not authorized to pay their residence permit card fees for themselves. Therefore, they should ask for a relative or a friend of theirs to pay their card fees under their name with their tax ID number.