Residence Permit Renewal Applications of Researchers’ Dependents

Important Information
  1. Dependent Residence Permits are issued for a maximum length of 2 years each time; however, this length is the first contingent upon the residence permit of the primary resident (benefactor).
  2. All applications must be made before the expiry date of the current residence permit period. Dependents’ passports must be valid 60 days further than the requested end date of the residency (i.e. if the benefactor has a residence permit until March 1st, a dependent can only apply for a residence permit which ends at this date. Therefore, his/ her passport must be valid until April 30th).
  3. The earliest renewal application can be made 60 days before the expiration date of the residence permit.
  4. Apostilled marriage certificate for your spouse and apostilled birth certificate of your child are musts for their applications. Those apostilled certificates must be translated to Turkish and notarized. You can attach the photocopies of those certificates as well.
  5. While filling out the online application form, a dependent should select “SHORT-TERM/ touristic” instead of “FAMILY”.
  6. It is necessary to upload the applicant’s (dependent’s) head-shot photograph to the online application form. Please have your dependents’ head-shot photographs in the JPEG version available on your computer before starting the online application.
  7. Please select the “I lodge the application on my own behalf” option on the “Person Applying on Behalf of the Applicant” part of the form.
  8. There are 2 fees that an applicant needs to pay: The application Fee, and the Card Fee. The only offices that accept residence permit application fee payments are Fatih Tax Office or Gayrettepe Tax Office. There you can pay the card fee as well. Another option to pay the card fee is either Ziraat BankHalk Bank, or Vakıf Bank with the 9267-reference code.
  9. Applicants can not depart from Turkey until their applications are evaluated. Otherwise, their applications will be automatically canceled.
  10. Each dependent must print out the online application form, sign the signature field on the 5th-page, collect the documents listed below, go to their appointments, and submit them.  The benefactor should collect his or her documents as much as the number of his or her dependents. (i.e. if you have a spouse and a child, you should have 2 photocopies of your passport ID page).
  11. If you indicated any wrong data in your online application form, you need to cancel it and apply it again. For the Instructions Guide to Cancel Residence Permit Application, please click here.
Required Documents for Each Person In Family
Important: The primary resident (student) must provide his/ her required documentsas much as the number of his or her dependents (i.e. if the student has a spouse and a child, s/he must provide two Student Enrollment Certificates).

Please make sure that all the photocopies are separately taken to separate A4- size papers.

You can photocopy both sides of your residence permit card on one side of an A4-size page.

Please note:

  1. If the primary residence holder’s (benefactor’s) spouse is abroad, an apostilled consent letter is required (from a Turkish Consulate in their home country or a notary public) for the child’s application.
  2. If the benefactor is divorced and is the legal guardian of the child, a notarized Turkish translation of the court’s ruling is required.

Primary Resident (Researcher)

  1. Photocopy of the passport ID page
  2. Photocopy of Residence Permit Card (Both sides)
  3. Address Registration Certificate I
  4. Health Insurance Policy Document II

Spouse

  1. Address Registration Certificate I
  2. Health Insurance Policy Document II
  3. Photocopy of Apostilled Marriage Certificate III
  4. Photocopies of passport ID, last entry stamp to Turkey, and visa pages
  5. Photocopy of residence permit card (both sides)
  6. 4 biometric head-shots in ICAO standards taken within the last six months
  7. Receipts of fee payments IV

Each Child

  1. Address Registration Certificate I
  2. Health Insurance Policy Document (If the child is above 18) II
  3. Photocopy of Apostilled Birth Certificate III
  4. Photocopies of passport ID, last entry stamp to Turkey, and visa pages
  5. Photocopy of residence permit (both sides)
  6. 4 biometric head-shots in ICAO standards taken within the last six months
  7. Photocopy of parents’ passport ID pages
  8. Receipts of fee payments IV
I Please click HERE to learn how to obtain an address registration certificate or to learn how to register your and your dependents’ address.


II Please contact our Human Resources Department to ask for your and your dependents’ health insurance policy documents. You can send an email to catespare@ku.edu.tr

If you are not insured yet, please click here to review our health insurance recommendations.


III These apostilled certificates must be translated to Turkish and notarized.

If your country is not a party to the Apostille Convention, you have two options:

  1. Before arriving in Turkey, you can contact a Turkish mission in your country. The Turkish mission can translate and approve your certificates.
  2. After arriving in Turkey, you should visit the consulate of your country and get your certificates stamped. Then you should visit the Sarıyer District Governor (Kaymakamlık- 5th floor) to have your stamped documents approved. Finally, you must get them translated to Turkish and notarized. We suggest the 23rd Notary Public since its location and the translation service it provides are convenient.

List of Parties to the Apostille Convention

Please click here to see the Apostille Convention Countries (Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents).


IV The only offices you can pay the application fee for your dependents’ applications are Fatih Tax Office or Gayrettepe (Mecidiyeköy) Tax Office. There you can pay the card fee as well. Another option to pay the card fee is either Ziraat BankHalk Bank, or Vakıf Bank with the 9267-reference code. Please remember that you need to make the payments in the name of your dependents. To do that, please provide their Foreigner ID numbers to the staff at the tax office and the banks. 

Traveling While Your Family Residence Permit Application is in Process
After successfully applying for a residence permit and your application is evaluated positively, you are entitled to a document called “Ikamet Izni Müracaat Belgesi – Residence Permit Application Form” which can be obtained from Beşiktaş Immigration Office by going there in person with your original passport.

This document allows you to travel and stay outside Turkey for up to 15 days after your application is evaluated and before you receive your new permit card. 

Departing from Turkey before your residence permit application is evaluated results in rejection. Your application automatically gets canceled. 

This document becomes available after you receive a notification saying that your application has been evaluated positively. The evaluation of a residence permit application may take approximately 15 days after ICO submits them to the authorities. The system automatically sends SMS messages to the applicants’ Turkish mobile phone numbers. If you did not provide your Turkish mobile phone number in the application form, you may send an email to istanbul.duzenli@goc.gov.tr and inquire about the status of your application. It is very important to add your online application form (in PDF) and a copy of your passport ID page (in PDF or JPEG format) to your email.

If you have a valid multi-entry visa, you do not need this document. You can travel abroad after your application is evaluated.

If you do not have a valid multi-entry visa period, you need to obtain this document showing that you applied for a residence permit. With this document, you can depart from Turkey without any issue for 15 days. If you want to stay abroad for more than 15 days without your permit card, you should obtain a new visa to enter Turkey.

Please click here for the Turkish visa regulations.

Transit directions to Beşiktaş Immigration Office and instructions to obtain this document can be found here.