Residence Permit Renewal Applications of Students’ Dependents

Important Information
  1. Dependent Residence Permits are issued for a maximum length of 2 years each time; however, this length is the first contingent upon the residence permit of the primary resident (benefactor).
  2. Dependents’ passports must be valid 60 days further than the applied end date of the residency (i.e. if the benefactor has a work permit until  March 1st, a dependent can only apply for a residence permit which ends at this date. Therefore, his/ her passport must be valid until April 30th).
  3. It is necessary to upload the applicant’s (dependent) head-shot photograph to the online application form. Please e-mail your dependents’ head-shot photographs in the JPEG version to the ICO.
  4. It is necessary to add your spouse’s mother’s and father’s names to the online application form. Please e-mail their names to the ICO.
  5. The ICO handles the family residence permit application process on behalf of dependents. Therefore, all required documents must be submitted to the ICO before the visa expiration date.
  6. You can pay the card fee in your dependent’s name to either Ziraat Bank, Halk Bank, or Vakıf Bank with his/ her residence permit card for the 9267-reference code.
  7. Applicants can not depart from Turkey until their applications are evaluated. Otherwise, their applications will be automatically canceled.
  8. Each dependent needs to collect the documents listed below and submit them to the ICO. The benefactor should collect his or her documents as much as the number of his or her dependents. (i.e. if you have a spouse and two children, you should collect three salary letters).
Required Documents for Each Person In Family
Important: The primary resident (KU employee) must provide his/ her required documents as much as the number of his or her dependents (i.e. if the KU employee has a spouse and a child, s/he must provide two Salary Letters).

Please make sure that all the photocopies are separately taken to separate A4- size papers.

You can photocopy both sides of your residence permit card on one side of an A4-size page.

Please note:

  1. If the primary resident’s (benefactor’s) spouse is abroad, an apostilled consent letter is required (from a Turkish Consulate in their home country or a notary public) for the chid’s application.
  2. If the benefactor is divorced and is the legal guardian of the child, a notarized Turkish translation of the court’s ruling is required.

Primary Resident (KU Employee)

  1. Photocopy of the passport ID page
  2. Photocopy of Work Permit Card (Both sides)
  3. Salary Letter from HR I
  4. Address Registration Certificate II
  5. Social Security Activation Document III

Spouse

  1. Address Registration Certificate II
  2. Social Security Activation Document III
  3. Photocopy of Apostilled Marriage Certificate IV
  4. Photocopies of passport ID, last entry stamp to Turkey, and visa pages
  5. Photocopy of residence permit card (both sides)
  6. 4 biometric head-shots in ICAO standards taken within the last six months
  7. Receipt of card fee payment V

Each Child

  1. Address Registration Certificate II
  2. Social Security Activation Document III
  3. Photocopy of Apostilled Birth Certificate IV
  4. Photocopies of passport ID, last entry stamp to Turkey, and visa pages
  5. Photocopy of residence permit (both sides)
  6. 4 biometric head-shots in ICAO standards taken within the last six months
  7. Photocopy of parents’ passport ID pages
  8. Photocopy of parents’ residence permit cards (both sides)
  9. Receipt of card fee payment V
I- You can request your Salary Letter via HR- Track- it. One letter for each dependent.


II- Please click HERE to learn how to obtain an address registration certificate or to learn how to register your and your dependents’ address.


III- Social Security Activation Document can be obtained from the e-Devlet (e-Government) platform if you have already registered to Social Security. If not, you need to visit the Sarıyer SGK (Social Security Office) and register yourself with your work permit card and passport. After registering you, the personnel will print out your activation document and hand it to you.

Registering your dependents: You and your spouse must visit the office together and your child does not have to accompany you, bringing his/ her documents is enough. Documents to bring: passports and residence permit cards. The personnel will print your activation document and hand it to you after registration.

*You may read out or hand in the following text (that reads “Hello! I came to collect my social security activation document.“) to an officer at the Social Security Office:

“Merhaba! Sağlık provizyon belgesi almaya geldim.”


IV- These apostilled certificates must be translated to Turkish and notarized.

If your country is not a party to the Apostille Convention, you have two options:

  1. Before arriving in Turkey, you can contact a Turkish mission in your country. The Turkish mission can translate and approve your certificates.
  2. After arriving in Turkey, you should visit the consulate of your country and get your certificates stamped. Then you should visit the Sarıyer District Governor (Kaymakamlık- 5th floor) to have your stamped documents approved. Finally, you can contact the ICO to get them translated and notarized.

List of Parties to the Apostille Convention

Please click here to see the Apostille Convention Countries (Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents).


V- The card fee costs 125₺ and the payment can be made to either Ziraat Bank, Halk Bank, or Vakıf Bank with the foreign ID number of the applicant for the 9267-payment code. Please make sure you have a stamp on the receipt. If not, please ask for a stamp (in TR.: Makbuza mühür basar mısınız?)