If you live off-campus, and your name is on the rental contract, you must obtain a notary-made rental contract. This means that you must go to the notary with your homeowner and ask the notary to prepare a rental contract. This will be necessary for your residence permit and registering your address.

Recommended: 23rd Notary Public

It is very important that the notarized contract includes the ID copies of both you and your homeowner and that your notarized contract should contain the information below, otherwise it will not be sufficient to register your address.

1. Your address, full name, and foreigner ID number (or passport number) are explicitly written on the rental contract prepared by the notary.
2. The following statement is explicitly written on the rental contract prepared by the notary: “…noterlikte huzurumda alındığını onaylarım” (I approve that it was received in my presence at the notary office)
3. Both the homeowner’s and your ID cards are copied and attached to it (If you do not have a residence permit yet, you can use your passport)

If your name is not on the rental contract, please check the “Commitment Letter” option below.

If the rental contract is in the parent’s names and their names are written on the student’s passport, they can add a copy of the parents’ passport as proof. If the parents’ names are not available on the passport, a family document, a birth certificate, or similar confirming documents are required. The confirming documents must be apostilled in the home country, translated into Turkish, and notarized in Türkiye.

International students residing in a flat and the rental contract is not in their name, they are required to have a commitment letter (taahhütname).

You should visit a notary public with the person who is the tenant or owner of the flat to have a “taahhütname” issued. This official document states that you are residing with the person responsible for the flat, and they accept responsibility for your stay.

The responsible person (guarantor) should bring their notary-made rental contract or certificate of ownership (tapu) to the notary. The taahhütname must contain a copy of their ID card.

A person can only be the guarantor/ guardian for a maximum of 2 people. If the guarantor is married, their spouse must also be included in the taahhütname along with their ID.

Recommended: 23rd Notary Public

For a taahhütname to be accepted in official transactions (residence permit application, address registration), the guarantor must provide a list of documents.

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Documents Required from the Guarantor Along with the Taahhütname

If the Guarantor is Turkish, they must provide:

1. Address Registration Certificate from e-Devlet – Yerleşim Yeri Belgesi

2. A Utility Bill in the Person’s Name (Electricity, Water, or Gas) – Kişinin Adına Düzenlenmiş Bir Hizmet Faturası (Elektrik, Su veya Doğalgaz)

3. An Identity Certificate with Residence Information from e-Devlet – Vukuatlı Nüfus Kayıt Örneği

If the Guarantor is International, they must provide:

1. A Valid Residence or Work Permit Card Photocopy – Aktif İkamet İzin Kartı Fotojopisi

2. Address Registration Certificate from e-Devlet – Yerleşim Yeri Belgesi

3. A Utility Bill in the Person’s Name (Electricity, Water, or Gas) – Kişinin Adına Düzenlenmiş Bir Hizmet Faturası (Elektrik, Su veya Doğalgaz)

 

For address registration, the guarantor should come with you along with the original and copy of the rental contract or certificate of ownership. Additionally, the Migration Officers always reserve the right to ask for additional documents from the guarantor. Some of the documents may be:

• Criminal Record Check from e-Devlet – Türkiye’den Adli Sicil Kaydı
• A signed and stamped bank statement for the last 6 months from the bank where income is deposited – Gelirinizin yatırıldığı bankadan son 6 ayın imzalı ve mühürlü banka dökümü
• Social Security Service Statement from e-Devlet – SGK Hizmet Dökümü

To obtain an Address Registration Certificate (Adres Belgesi/İkametgah), you must first register your address. Then, you can obtain the certificate from the e-Devlet (e-Government) platform.

The PTT UETS (National Electronic Notification System)  is a unique tracking number used for postal and courier services in Türkiye. This identifier allows senders and recipients to track the status of mail or packages.

As of April 2024, having this number is a mandatory requirement for those who hold a residence permit and a copy of this document must be added to residence permit applications.

 

In-person

You can visit Sarıyer PTT with your passport, residence permit card and Turkish phone number and say “Göç İdaresi için UETS belgesi almak istiyorum”. Once you fill out their form, they will give you the necessary document.

 

Online

1. Download and log in to the e-Devlet app on your phone.
2. Navigate to the “Profilim” section at the bottom and verify your mobile number, residence permit card, and email address. Detailed instructions can be found in this video: https://www.youtube.com/watch?v=8jATEWFrkUM.
3. After verifying your information, select “İki Aşamalı Giriş Aktif” under the “Profilim” section and follow the steps provided.
4. Log out and log back into e-Devlet.
5. Visit: https://basvuru.etebligat.gov.tr/online-bireysel.php, log in using the e-Devlet option, fill out the form, and print it after confirmation.

If this option does not work, you should visit PTT in person, we do not have further information on the matter.

To collect a criminal report (sabıka kaydı), you have 2 options:

 

1. e-Devlet (e-Government)

• You may visit www.turkiye.gov.tr and log in with your online banking credentials or your e-Devlet password obtained at a PTT Office. 
• Type “Sabıka Kaydı” into the search box and proceed. 
• Select “Resmi” in the “Type of the institution” box.

 

2. Visiting Çağlayan Adalet Sarayı

• You do not need to enter the building. However, on the right side of the main entrance, there is a counter with a sign that reads “Sabıka Kaydı.” There you can request and collect your record by providing your residence permit card and passport. (If you are a faculty or staff member, do not forget that your work permit is your residence permit at the same time, as stated on the back of the card.) 

 

 

Obtaining a Turkish Criminal Record from Abroad

• You should contact the nearest Turkish mission to you, either via email or a phone call, and explain that you need a criminal report for the period you lived in Türkiye.
• The officers at the Turkish mission can provide such a document to you. However, it may take some time.

For the contact information of Turkish missions around the world, please visit www.konsolosluk.gov.tr.

Social Security Activation Document can be obtained from the e-Devlet (e-Government) platform if you are already registered to the Social Security System. The HR Department should activate your SGK starting from your employment therefore you may consult your HR contact person whether your SGK is activated or not. You should be able to collect your document from e-Devlet after around 45 days of activation. If not, please inquire about your SGK status to your HR contact person. If needed, visit the Sarıyer SGK (Social Security Office) and register yourself with your work permit card and passport.  

Activating Your Dependents’ SGK

You and your spouse must visit the office together, and your child does not have to accompany you, bringing their documents is enough. 

 

Required Documents

• Your work/residence permit card
• Your dependents’ residence permit cards
• Your and your dependents’ passports
• A photocopy of translated and notarized apostilled marriage certificate for your spouse’s activation
• A photocopy of translated and notarized birth certificates of your children for their activation

 

The personnel will print the activation documents and hand them to you after activation.

You may read out or hand in the following text that reads “Hello! I work at KU and want to activate my family’s social security and collect their activation documents. Can you please help? Thank you.” to an officer at the Social Security Office:

“Merhaba! Koç Üniversitesi’nde çalışıyorum ve ailemin SGK’sını aktive ettirmek ve “Provizyon alabilir” belgelerini almak için geldim. Yardımcı olur musunuz lütfen? Teşekkürler.

To obtain a birth certificate for your newborn in Türkiye, you should first register their birth at a Civil Registry Office (Nüfus Müdürlüğü) and ask for a multilingual birth certificate. That certificate will include Turkish, English, and German explanations. You will use that birth certificate both in their passport and permit applications. We suggest you request at least 3 birth certificates so that you can have a spare one at hand. If they do not issue 3 certificates, you can have a notarized copy of it.

You may visit our Directions for Important Places page for the addresses of the suggested civil registry (Sarıyer Kaymakamlığı) and notary (23rd Notary).

 

Required Documents for an International Birth Certificate

• Original Hospital Birth Record
• Parents’ Original residence permits and passports
• In-person application at a Civil Registry Office (No appointment needed)