Notarized Rental Contract
Recommended: 23rd Notary Public

If you live off-campus, you must obtain a notary-made rental contract. This means that you must go to the notary with your homeowner and ask the notary to prepare a rental contract. This will be necessary for your residence permit and registering your address.

It is very important that the notarized contract includes the ID copies of both you and your homeowner. You must make sure that

  1. Your address, full name, and foreigner ID number (or passport number) are explicitly written on the rental contract prepared by the notary.
  2. The following statement is explicitly written on the rental contract prepared by the notary: “…noterlikte huzurumda alındığını onaylarım(I approve that it was received in my presence at the notary office)
  3. Both the homeowner’s and your ID cards are copied and attached to it (If you do not have a residence permit yet, you can use your passport)

Otherwise, your notarized contract will not be sufficient to register your address.

Taahhütname- Commitment Letter (As Proof of Accommodation for the Student Residence Permit -SRP-)
In Turkish, a “taahhütname” refers to a commitment letter or undertaking. It is a formal written document that is notarized, in which an individual agrees to take on specific responsibilities or obligations.

The person who provides the commitment is often referred to as the “guarantor” or “sponsor.” They are the individual who takes responsibility for another person’s actions or obligations, as stated in the “taahhütname” or commitment letter. A person can only give a taahütname to two people at most, if they already are guarantors for two people, their taahütname for you will not be accepted by the Migration Office.

A copy of the passport and residence permit card should be attached to the undertaking. If the guarantor is married, their spouse must also provide an undertaking, taahhütname.

For a taahhütname to be accepted in official transactions in general, such as address registration, the guarantor must provide a list of documents provided in the above section. See Taahhütname- Commitment Letter (For General Usage, i.e. Address Registration.

For a taahhütname to be accepted in official transactions, such as address registration, the guarantor must provide a list of documents as outlined in the section above. Refer to ‘Taahhütname – Commitment Letter (For General Usage, i.e. Address Registration). ⇑⇑⇑


Taahhütname as an Address Proof for Student Residence Permit Application

International students residing in someone else’s flat are required to have a taahhütname. Specifically for the residence permit application, the list of required documents from the guarantor is shorter compared to general usage.

If you are living with a friend or relative, you should visit a notary public with the person who is the tenant or owner of the flat to have a “taahhütname” issued. This official document states that you are residing with the person responsible for the flat, and they accept responsibility for your stay. The responsible person (guarantor) should bring their notary-made rental contract or certificate of ownership to the notary, along with their ID card or work permit card.


Documents Required from the Guarantor Along with the Taahhütname for Student Residence Permit Application:

Reminder: The person giving the commitment (guarantor) can give commitments to a maximum of two people. If the guarantor is married, their spouse must also give a commitment.

If the Guarantor is Turkish, they must provide:

1. Address Registration Certificate from e-Devlet – Yerleşim Yeri Belgesi

2. A Utility Bill in the Person’s Name (Electricity, Water, or Gas) – Kişinin Adına Düzenlenmiş Bir Hizmet Faturası (Elektrik, Su veya Doğalgaz)

3. An Identity Certificate with Residence Information from e-Devlet – Vukuatlı Nüfus Kayıt Örneği

4. A Turkish ID Card Photocopy – Türk Kimlik Kartı Fotokopisi

If the Guarantor is International, they must provide:

1. A Valid Residence or Work Permit Card Photocopy – Aktif İkamet İzin Kartı Fotojopisi

2. Address Registration Certificate from e-Devlet – Yerleşim Yeri Belgesi

3. A Utility Bill in the Person’s Name (Electricity, Water, or Gas) – Kişinin Adına Düzenlenmiş Bir Hizmet Faturası (Elektrik, Su veya Doğalgaz)

Taahhütname- Commitment Letter (For General Usage, i.e. Address Registration)
In Turkish, a “taahhütname” refers to a commitment letter or undertaking. It is a formal written document that is notarized, in which an individual agrees to take on specific responsibilities or obligations.

The person who provides the commitment is often referred to as the “guarantor” or “sponsor.” They are the individual who takes responsibility for another person’s actions or obligations, as stated in the “taahhütname” or commitment letter. A person can only give a taahütname to two people at most, if they already are guarantors for two people, their taahütname for you will not be accepted by the Migration Office.

A copy of the passport and residence permit card should be attached to the undertaking. If the guarantor is married, their spouse must also provide an undertaking, taahhütname.


Taahhütname for Those Living in Someone Else’s Flat

If you are living with a friend or relative, you should visit a notary public with the person who is the tenant or owner of the flat and have a “taahhütname” issued. This official document states that you are residing with the person responsible for the flat and that they accept responsibility for your stay. The responsible person (guarantor) should bring their rental contract or certificate of ownership to the notary, along with their ID card or work permit card. The guarantor should also accompany you along with the below-listed documents to get your address registered.

IMPORTANT:

1. For international individuals intending to use the “taahhütname,” the following documents from the person providing the commitment (guarantor) are required by the authorities, particularly for residence permit applications and address registrations. They must attach the following documents to their taahhütname in order to use them. The type of guarantor affects the required documents.

2. If you are going to use the taahhütname only in your residence permit application, regardless of their status, the guarantor(s) can only provide the additional documents as a student guarantor, except for the student enrollment certificate. For address registration, after receiving your residence permit card, the type of guarantor matters.


Documents Required from the Student Guarantor Along with the Taahhütname for Its Official Use:

1. Student Enrollment Certificate- Öğrenci Belgesi

2. Address Registration Certificate from e-Devlet – Yerleşim Yeri Belgesi

3. A Utility Bill in the Person’s Name (Electricity, Water, or Gas) – Kişinin Adına Düzenlenmiş Bir Hizmet Faturası (Elektrik, Su veya Doğalgaz)

4. An ID Card and Its Photocopy (Turkish ID card or residence permit card)- Türk Kimlik Kartı veya İkamet İzin Kartı ve Fotokopisi

5. If the person is a Turkish citizen, an Identity Certificate with Residence Information from e-Devlet – Vukuatlı Nüfus Kayıt Örneği 

If the person is married, the spouse should issue a taahhütname as well. In case the spouse is not a student, they should follow the below instructions and attach the required documents listed below.

Documents Required from the Non-Student Guarantor Along with the Taahhütname for Its Official Use:

(Remember: If the guarantor is married, their spouse should also issue a taahhütname along with the documents below)

1. Address Registration Certificate from e-Devlet – Yerleşim Yeri Belgesi

2. A Utility Bill in the Person’s Name (Electricity, Water, or Gas) – Kişinin Adına Düzenlenmiş Bir Hizmet Faturası (Elektrik, Su veya Doğalgaz)

3. Identity Certificate with Residence Information from e-Devlet – Vukuatlı Nüfus Kayıt Örneği (Only from Turkish citizens)

4. Criminal Record Check from e-Devlet – Türkiye’den Adli Sicil Kaydı

5. Social Security Service Statement from e-Devlet – SGK Hizmet Dökümü (If not applicable, the guarantor can provide the document given in number 7 instead) 

6. Signed proof of income (Salary Slip or Bank Account Statement) – Gelir (Maaş Bordrosu veya Banka Hesabı) imzalı (If not applicable, the guarantor can provide the document given in number 7 instead) 

7. A signed and stamped bank statement for the last 6 months from the bank where your income is deposited- Gelirinizin yatırıldığı bankadan son 6 ayın imzalı ve mühürlü banka dökümü

8. Photocopy of residence permit card, both sides- Oturma izni fotokopisi, çift taraflı (For international guarantors only)

»In this context, the individual providing you with the “taahhütname” should be either a working Turkish citizen or an international individual either employed or has an income that could be proven through a bank statement in Istanbul, with a registered address and the capability to obtain the listed documents.«

Address Registration Certificate
To obtain an Address Registration Certificate (Adres Belgesi/İkametgah), you must first register your address. Then, you can obtain the certificate from the e-Devlet (e-Government) platform.
Obtaining e-Devlet Account Registering Address
Obtaining Address Registration Certificate on e-Devlet
Health Report

To learn how to obtain a health report, please visit our Obtaining a Health Report page.

Obtaining a Health Report
Criminal Report
To collect a criminal report (sabıka kaydı), you have 2 options:

 

1. e-Devlet (e-Government)

  • You may visit www.turkiye.gov.tr and log in with your online banking credentials or your e-Devlet password obtained at a PTT Office. 
  • Type “Sabıka Kaydı” into the search box and proceed. 
  • Select “Resmi” in the “Type of the institution” box.

 

2. Visiting Çağlayan Adalet Sarayı

  • You do not need to enter the building. However, on the right side of the main entrance, there is a counter with a sign that reads “Sabıka Kaydı.” There you can request and collect your record by providing your residence permit card and passport. (If you are a faculty or staff member, do not forget that your work permit is your residence permit at the same time, as stated on the back of the card.) 

 

 

Obtaining a Turkish Criminal Record from Abroad

  • You should contact the nearest Turkish mission to you, either via email or a phone call, and explain that you need a criminal report for the period you lived in Türkiye.
  • The officers at the Turkish mission can provide such a document to you. However, it may take some time.

For the contact information of Turkish missions around the world, please visit www.konsolosluk.gov.tr.

Social Security Activation Document (Provizyon Alabilir Belgesi)
Social Security Activation Document can be obtained from the e-Devlet (e-Government) platform if you are already registered to the Social Security System. The HR Department should activate your SGK starting from your employment therefore you may consult your HR contact person whether your SGK is activated or not. You should be able to collect your document from e-Devlet after around 45 days of activation. If not, please inquire about your SGK status to your HR contact person. If needed, visit the Sarıyer SGK (Social Security Office) and register yourself with your work permit card and passport.  

SGK Activation Document Collection - e-Devlet

Activating Your Dependents’ SGK

You and your spouse must visit the office together, and your child does not have to accompany you, bringing their documents is enough. 

 

Required Documents

  • Your work/residence permit card
  • Your dependents’ residence permit cards
  • Your and your dependents’ passports
  • A photocopy of translated and notarized apostilled marriage certificate for your spouse’s activation
  • A photocopy of translated and notarized birth certificates of your children for their activation

 

The personnel will print the activation documents and hand them to you after activation.

You may read out or hand in the following text that reads “Hello! I work at KU and want to activate my family’s social security and collect their activation documents. Can you please help? Thank you.” to an officer at the Social Security Office:

“Merhaba! Koç Üniversitesi’nde çalışıyorum ve ailemin SGK’sını aktive ettirmek ve “Provizyon alabilir” belgelerini almak için geldim. Yardımcı olur musunuz lütfen? Teşekkürler.

Obtaining an International Birth Certificate in Türkiye
To obtain a birth certificate for your newborn in Türkiye, you should first register their birth at a Civil Registry Office (Nüfus Müdürlüğü) and ask for a multilingual birth certificate. That certificate will include Turkish, English, and German explanations. You will use that birth certificate both in their passport and permit applications. We suggest you request at least 3 birth certificates so that you can have a spare one at hand. If they do not issue 3 certificates, you can have a notarized copy of it.

You may visit our Directions for Important Places page for the addresses of the suggested civil registry (Sarıyer Kaymakamlığı) and notary (23rd Notary).

 

Required Documents for an International Birth Certificate

  • Original Hospital Birth Record
  • Parents’ Original residence permits and passports
  • In-person application at a Civil Registry Office (No appointment needed)
Obtaining entry/exit document