First Time Residence Permit Applications of Researchers’ Family Members

Important Information
  1. An application can only be made after entering Turkey. It is not possible to make it outside the country.
  2. To be able to apply, dependents need to enter Turkey with their original passports. No other entry document is acceptable for residence permit applications.
  3. Dependent Residence Permits are issued for a maximum length of 2 years each time; however, this length is the first contingent upon the residence permit of the primary resident (benefactor).
  4. All applications must be made before the expiry date of the visa or permission to stay without a visa period. Dependents’ passports must be valid 60 days further than the requested end date of the residency (i.e. if the benefactor has a residence permit until March 1st, a dependent can only apply for a residence permit which ends at this date. Therefore, his/ her passport must be valid until April 30th).
  5. If you attempt to apply after the visa expiration date, this will not be possible and you will be asked to leave Turkey and re-enter with a new visa or passport entry stamp.
  6. Apostilled marriage certificate for your spouse and apostilled birth certificate of your child are musts for their applications. Those apostilled certificates must be translated to Turkish and notarized.
  7. While filling out the online application form, a dependent should select “SHORT-TERM/ touristic” instead of “FAMILY”.
  8. It is necessary to upload the applicant’s (dependent’s) head-shot photograph to the online application form. Please have your dependents’ head-shot photographs in the JPEG version on your computer available before starting the online application.
  9. Please select the “I lodge the application on my own behalf” option on the Person Applying on Behalf of the Applicant part of the form.
  10. There are 3 types of fees that a dependent must pay: Application Fee, Card Fee, Visa Fee (if applicable). The only offices that accept all types of fee payments are Fatih Tax Office or Gayrettepe Tax Office. There you can pay the card fee as well. Another option to pay the card fee alone is either Ziraat Bank, Halk Bank, or Vakıf Bank with the 9267-reference code.
  11. Since the dependents do not have their foreign ID numbers yet, they must obtain tax ID numbers to be able to pay their fees. To purchase a tax ID number, a photocopy of the passport ID page and a filled tax ID application form are required. You can find the sample form here.
  12. Applicants can not depart from Turkey until their applications are evaluated. Otherwise, their applications will be automatically canceled.
  13. Each dependent must collect the documents listed below and submit them to the ICO. The benefactor should collect his or her documents as much as the number of his or her dependents. (i.e. if you have a spouse and a child, you should have 2 photocopies of your passport ID page).
  14. If you indicated any wrong data in your online application form, you need to cancel it and apply it again. For the Instructions Guide to Cancel Residence Permit Application, please click here.
Required Documents for Each Person In Family
Important:

  1. The primary resident (researcher) must provide his/ her required documents as much as the number of his or her dependents (i.e. if the researcher has a spouse and a child, s/he must provide two photocopies of his/her passport ID page).
  2. We do advise you to have photocopies of your translated and notarized copies of marriage and birth certificates. You will need them while you apply for an extension.
  3. Please make sure that all the photocopies are separately taken to separate A4- size papers.
  4. You can photocopy both sides of your residence permit card on one side of an A4-size page.
Please note:

  1. If the primary residence holder’s (benefactor’s) spouse is abroad, an apostilled consent letter is required (from a Turkish Consulate in their home country or a notary public) for the chid’s application.
  2. If the benefactor is divorced and is the legal guardian of the child, a notarized Turkish translation of the court’s ruling is required.

Primary Resident (Researcher)

  1. Photocopy of the passport ID page
  2. Address Certificate I
  3. Address Registration Certificate (If you already have a foreigner ID number that starts with 99)
  4. Health Insurance Policy Document II
  5. Scholarship Document in Turkish

Spouse

  1. Health Insurance Policy Document II
  2. Apostilled Marriage Certificate III
  3. Photocopies of passport ID, last entry stamp to Turkey, and visa pages
  4. 4 biometric head-shots in ICAO standards taken within the last six months
  5. Receipts of fee payments IV

Child

  1. Health Insurance Policy Document II
  2. Apostilled Birth Certificate III
  3. Photocopies of passport ID, last entry stamp to Turkey, and visa pages
  4. 4 biometric head-shots in ICAO standards taken within the last six months
  5. Photocopy of parents’ passport ID pages
  6. Receipts of fee payments IV
I-  If you stay at KU Housing (dorms or boardings), you must collect a housing document (in Turkish) from the KU Housing Department (Dorm Management). To do so, you can use the H- Track-it system and request a residency document. If you stay off-campus, you must bring either a notarized copy of your rental contract or a utility bill on your name.


II- Please contact our Human Resources Department to ask for your and your dependents’ health insurance policy documents. You can send an email to catespare@ku.edu.tr

If you are not insured yet, please click here to review our health insurance recommendations. 


III- These apostilled certificates must be translated to Turkish and notarized.

If your country is not a party to the Apostille Convention, you have two options:

  1. Before arriving in Turkey, you can contact a Turkish mission in your country. The Turkish mission can translate and approve your certificates.
  2. After arriving in Turkey, you should visit the consulate of your country and get your certificates stamped. Then you should visit the Sarıyer District Governor (Kaymakamlık- 5th floor) to have your stamped documents approved. Finally, you must get them translated to Turkish and notarized. We suggest the 23rd Notary Public since its location and the translation service it provides are convenient.

List of Parties to the Apostille Convention

Please click here to see the Apostille Convention Countries (Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents).


IV- There are 3 types of fee that a dependent must pay: Application Fee, Card Fee, Visa Fee (if applicable)

Since the dependents do not have their foreign ID numbers yet, they must obtain tax ID numbers to be able to pay their fees. To purchase a tax ID number, a photocopy of the passport ID page and a filled tax ID application form are required. You can find the sample form here.

Payment of all types of fees can ONLY be made to either Fatih or Gayrettepe (Mecidiyeköy) Tax Offices.

You can pay the card fee alone to either Ziraat Bank, Halk Bank, or Vakıf Bank with the 9267 reference code. 

Visa Fee: If you entered Turkey without a visa because of Turkey’s visa regime, you need to pay a visa fee to apply for a residence permit. For instance; German citizens can enter Turkey without a visa. If they want to apply for a residence permit, they have to pay a visa fee. You can pay the visa fee only to Fatih or Gayrettepe (Mecidiyeköy) Tax Offices.

Visa fee exempt countries: The citizens of the following countries do not have to pay visa fees: Azerbaijan, Bolivia, Bosnia Herzegovina, Czechia, Iran, Kazakhstan, Luxemburg, New Zeland, Turkish Republic of Northern Cyprus, Russia.

Traveling While Your Family Residence Permit Application is in Process
After successfully applying for a residence permit and your application is evaluated positively, you are entitled to a document called “Ikamet Izni Müracaat Belgesi – Residence Permit Application Form” which can be obtained from Beşiktaş Immigration Office by going there in person with your original passport.

This document allows you to travel and stay outside Turkey for up to 15 days after your application is evaluated and before you receive your new permit card. 

Departing from Turkey before your residence permit application is evaluated results in rejection. Your application automatically gets canceled. 

This document becomes available after you receive a notification saying that your application has been evaluated positively. The evaluation of a residence permit application may take approximately 15 days after ICO submits them to the authorities. The system automatically sends SMS messages to the applicants’ Turkish mobile phone numbers. If you did not provide your Turkish mobile phone number in the application form, you may send an email to istanbul.duzenli@goc.gov.tr and inquire about the status of your application. It is very important to add your online application form (in PDF) and a copy of your passport ID page (in PDF or JPEG format) to your email.

If you have a valid multi-entry visa, you do not need this document. You can travel abroad after your application is evaluated.

If you do not have a valid multi-entry visa period, you need to obtain this document showing that you applied for a residence permit. With this document, you can depart from Turkey without any issue for 15 days. If you want to stay abroad for more than 15 days without your permit card, you should obtain a new visa to enter Turkey.

Please click here for the Turkish visa regulations.

Transit directions to Beşiktaş Immigration Office and instructions to obtain this document can be found here.