1. An application can only be made once you are in Türkiye and registered to KU. It is not possible to apply prior to arrival.
2. In order to make an appointment, you need to enter Türkiye with your original passport. No other entry document is acceptable for residence permit applications.
3. You cannot leave Türkiye before your application is approved. You may check our “Traveling While Your SRP Application is in Process” page for detailed information.
4. While filling out the application form you may encounter system failures or other technical difficulties. You should change your browser/device and try again.
   • If you are still facing issues, you may call the Migration Directorate Hotline – 157. If you cannot receive an apt response, you may send us a screenshot via email (ico@ku.edu.tr) however keep in mind that we cannot resolve general issues in the Migration Directorate platform, we can only provide guidance.
5. For renewal applications – In case of renewing passports within Türkiye, permit holders should update their passport information at Kumkapı Migration Office. If you have not updated your passport information at the Kumkapı Migration Office as mentioned on our SRP FAQ, on the online application form, you should use your old passport details and enter the new passport dates (date of issue and date of expiry). Please attach the photocopies of your old passport ID, last entry stamp, and visa pages to your application file in addition to the photocopies of your new passport.
6. If you missed renewing your student residence permit prior to its expiry, you must make a FIRST-TIME APPLICATION. In this case, you will be subject to a fine for overstaying and have to write an excuse letter in Turkish. The fine amount will be given on the online application platform after you submit your application file to the Migration Directorate. It is essential for you to frequently check the status of your application.
7. Once you collect your documents and complete the online application you should obtain a folder from the International Community Services Office (ICO) preferably one week before your appointment date assigned by the Migration Directorate.
8. You must submit your permit application file to the Migration Office at the appointment date sent to you via SMS or email a few days after completing your online application.
   • Missing this appointment will result in the rejection of your application.

1. 4 biometric headshots – in ICAO standards taken within the last six months (biometric self-service photo booth is available on campus athe Student Center, lower first floor) 

2. Printout of the online application form – signature field on the first page should be signed (after collecting all other documents, you can follow the guide below to fill out the online application form)

3. Passport photocopies after arriving in Türkiye – ID page, visa (if you have), last entry stamp page for Türkiye (all the copies should be on separate A4- size papers)

4. Photocopy of your previous residence permit card – if you had one (both sides of the residence permit card copy should be on one A4-size paper)

5. Student Enrollment Verification in Turkish

• If you did not have a residence permit before: you should request through the KUSIS system and collect from the Registrar’s Office (click here to watch how to do it).

If you are an exchange student, you should mention that it should also include the end date of your mobility.

You must collect the original certificate with a hand signature and stamp on it one day after your request from the Registrar’s Office. A copy or printout is not accepted.

If the document is missing your foreign ID number (TCKN), please indicate it immediately to the Registrar’s Office.

• If you had a residence permit before: you should obtain your Student Enrollment Verification (Öğrenci Belgesi) from the e-Devlet  (click here to see how). Exchange students should follow option A. even if you had a residence permit before.

6. Address Certificate

• If you are an exchange student, you should download, print, fill out and submit the Financial Statement-Address Declaration Document (Can be found here – English sample form can be found here) and disregard the options below.
• If you did not have a Turkish residence permit card before;

KU Dorms: You must provide two documents for your SRP application.

1 – Residence Certificate (in Turkish) from the KU Housing Directorate by making a request through H-Track-it (In the “TC” section, you can add your passport/residence permit number).

2 –  Financial Statement-Address Declaration Document (can be found here – English sample form can be found here).

Off-Campus Housing: You must submit the photocopy of your notary approved rental contract and a utility bill (water, gas, electricity). For the detailed process, visit this page.

• If you had a residence permit card before, you should submit your address registration certificate and:

KU Dorms: Residence Certificate in Turkish (requested through H-Track-it).

Off-Campus Housing: a copy of your notary-made rental contract and a utility bill (electricity, gas or water).

7. Health Insurance Documents

• If you are an exchange student: Health insurance policy from your home country which covers the period of  your mobility and a cover letter from ICO (letter will be provided). If you came from a country that has a Social Security agreement with Türkiye, you can provide Home Country Social Security.
• If it has been less than 3 months since your registration to KU and you did not have a residence permit card before, you should download, print, fill and submit the Health Insurance Compliance Document (can be found here – English sample form can be found here). You must obtain health insurance within 3 months if you submit this document.
• If it has been more than 3 months since your registration to KU/you had a residence permit card before, you should submit the following documents:

If you are not insured by KU, your options are:

Health insurance: A policy which is at least valid for one year.

Home Country Social Security: There are certain countries that have an agreement with Türkiye regarding general health insurance.  If you do not have a private health insurance policy, you may check if your country is included and activate your social security.

If you are insured by KU:

1. Health insurance policy to be obtained from the Human Resources Office (HR) – request by emailing (catespare@ku.edu.tr)

2. Original signed and stamped hard copy of the health insurance letter to be obtained from the Human Resources Office (HR) – request by emailing (catespare@ku.edu.tr)

3. Health Insurance Compliance Document filled out by you (can be found here – English sample form can be found here.)

If you do not know whether you are insured by KU or not, you may check the Acceptance Letter you received upon enrolment and/or consult your program advisor.

8. Receipt of 356₺ Card Fee payment – you have 2 options:

• Online: You can pay at the Interactive Tax Office website as shown in the guide below after collecting all other documents.
• To Sarıyer Tax Office: Obtain your tax ID number, visit Sarıyer Tax Office and make the payment for the 9207 reference code. Please make sure you have a stamp on the receipt. If not, please ask for a stamp by saying “Makbuza mühür basar mısınız?”. (If you are under 18, make sure to go with a relative/friend that can use their tax ID number instead.)

Additional Documents

* If you are below the age of 18 who arrived to Türkiye without a student consular visa, you must bring two additional documents:

1. Apostilled birth certificate in Turkish (doğum belgesi)
2. Apostilled consent letter signed by both parents in Turkish (muvafakatname)

 

You may find all relevant information on the Pre-Arrival Resources page.

* If you completed the online application after your residence permit/visa expired, you are required to submit a Letter of Excuse in Turkish with supporting documents. If you do not have any Turkish-speaking friends, we can help you write the petition. You can find an excuse letter sample in Word format to edit it here.

* If you studied at a Turkish university before, you are also required to submit a Graduation or Deregistration Letter as mentioned on the Transfer Students page.

Upon collecting the documents mentioned under “List of Required Documents”, you should:

1. Send scans of the documents to ICO Trackit in the correct order to have them checked before your appointment
2. Pick up a pink folder – the folders are on the table opposite the Office of International Programs, Room B334, -3 Floor, Student Center Building

Note: We advise that you get your documents checked at least 4 days before your appointment to make sure you have enough time to collect missing documents if there are any.

The video below just shows the order of documents and how you should compile them. Which documents you will place in the folder are mentioned in detail under “List of Required Documents”.

Within a few days of completing your online application, you will receive an email or SMS (depending on your preference) with your appointment date and time. 

Make sure to stay updated so you do not miss the appointment sent to you by the Migration Directorate/ İl Göç İdaresi.

All students applying for a residence permit must be present at their appointment date at the chosen Migration Office to submit their application files and provide their fingerprints. Therefore, you are required to submit your application file in person. Make sure to have your passport with you.

 

Addresses of the Migration Offices